Maximize Workplace Productivity and Security: 4 Ways to Integrate PDK and Zapier
- ProdataKey
- Jun 23
- 4 min read
As businesses adopt more sophisticated systems to manage security and operations, the ability to seamlessly connect platforms is becoming increasingly critical. That’s where an integration between ProdataKey (PDK) and Zapier is crucial. By integrating with PDK, Zapier empowers organizations to simplify and automate key workflows across systems handling access control, recruitment, time tracking, reservation management, visitor handling, and communication. These automations not only reduce manual tasks but they also create smooth, frictionless experiences for employees, visitors, and administrators alike.
Streamlined Employee Recruitment and Management
One of the areas where Zapier can significantly streamline processes is employee recruitment and management. Using Zapier, installers can seamlessly connect ProdataKey with a variety of recruitment and HR tools, like BambooHR, Breezy HR, Zoho Recruit, and HR Partner. By integrating these platforms, business owners can automate the process of giving new hires access to their facilities.
By making use of a customized “Zap” (a Zapier automation), once an employee has been officially added to your platform of choice, Zapier can then take that information and bring it into PDK.io, where a new Holder profile is created. You can even take the Zap a step further and have it automatically create a mobile access credential for the incoming employee! This not only saves time for business managers by eliminating the task of manually inputting information across multiple platforms, but it also creates a seamless, positive experience for the new hire when they show up for their first day on the job.
Zapier also allows PDK to integrate with tools like Zoho People, Toggl Track, and OfficeTimer, where the process of clocking in and out can be entirely automated. PDK.io can detect when a person enters or leaves their workplace, and through Zapier that information can be automatically passed to the time-tracking tool of your choice. The time-tracking tool can then instantly mark this access event as an employee clocking in or out, making the process seamless for all workers.
Using Reserved Spaces with Access Control Automations
Many workplaces today contain shared resources that employees need to reserve in advance–like meeting rooms, private offices, co-working spaces, or even specialty labs and equipment. Coordinating access to these communal spaces efficiently is essential for workplace productivity. And by using PDK and Zapier, the management of these spaces is easier than ever.
Zapier makes it easy to connect your workplace’s access control system with popular reservation tools like Google Calendar, Microsoft Outlook, and Planyo. By building simple Zaps, employees can reserve a meeting room or communal space, and that space will automatically become unlocked upon the beginning of the reservation. Alternatively, the Zap could prompt PDK.io to send the employee a temporary PIN that grants them access to the space. These automations help streamline space management, reduce booking conflicts, and eliminate the need for manual unlocking of shared spaces.
Simplified Visitor Management with Zapier Automation
Many workplaces see various visitors enter their facilities on a daily basis–from delivery personnel to maintenance staff, business partners, and more. In order to facilitate an influx of visitors to a workplace, it is useful to have a visitor management system in place, allowing you to sign-in, verify, and track the movements of guests. With this Zapier integration, installers can easily create Zaps connecting PDK with a variety of visitor management platforms.
For example, tools like Envoy and The Receptionist prompt users to sign-in when they arrive at a building. Using Zapier, you can set up an automation that triggers once the sign-in is complete. The Zap would then tell PDK.io to create a new user and instantly send them a mobile credential. Alternatively, you can configure the Zap to temporarily open a door upon visitor sign-in, granting the visitor easy access into the space once they have been approved.
Through this integration, PDK and Zapier make it easy for workplaces to collect guest information and approve visitors while also promptly giving them the access they need. This streamlines the process and saves time for employees who won’t need to manually check-in and grant entry to visitors.
Making Workplace Communication Automated and Easy
Effective communication in a workplace is essential to creating an environment of productivity and collaboration. Luckily, Zapier opens the door to many popular workplace communication tools, like Slack and Microsoft Teams.
Integrating ProdataKey with communication tools is beneficial for a handful of reasons. First, by creating a Zap between ProdataKey and Slack, for example, you can set up an automation that automatically creates a user profile in PDK.io when they are added into a company’s Slack. This automated creation of profiles across multiple platforms saves considerable time and energy for business managers.
Additionally, Zapier allows you to create custom Push Notification systems with PDK. This means that you can have specific events in PDK.io trigger notifications to be sent in your communication platform of choice. This ensures that employees are getting important access notifications in the same place that they get work-oriented notifications. By locating information in one unified place, users have an easier time staying up-to-date on all developments in their space, whether they are access or work related.
Boosting Workplace Productivity with PDK and Zapier
By bringing together ProdataKey’s powerful access control solutions with Zapier’s flexible automation tools, workplaces can unlock a new level of efficiency and integration. From onboarding new hires and managing visitors to streamlining communication and coordinating access to shared spaces, the applications of this integration are endless. So whether you're an installer looking to provide added value to clients or a business manager focused on optimizing internal processes, leveraging the PDK and Zapier integration is a smart, simple way to take your workplace access control to the next level.
