ProdataKey + Entrata: Access Control for an Autonomous Property Management Experience
- ProdataKey
- Jun 22
- 5 min read
From maintaining security and improving operational efficiency to delivering a seamless resident experience, property managers are being asked to do more than ever before. Today’s multifamily communities require technology that works smarter, not harder, so property managers have more time to focus on what matters most—their tenants.
By combining cloud-based access control with a leading property management operating platform, PDK + Entrata creates a connected ecosystem that simplifies operations for onsite teams while elevating the resident experience from move-in to move-out. The result? A centralized, scalable solution that gives property managers more visibility, more automation, and more control, all through a single login. As multifamily communities continue evolving toward smarter, more autonomous operations, the PDK + Entrata integration helps properties stay ahead of the curve.
A Unified Experience for Property Managers and Residents
Managing access across an entire property portfolio can quickly become overwhelming when systems don’t communicate with one another. Traditionally, property teams have had to juggle multiple platforms for tenant management, amenity reservations, credentials, and security administration. The PDK + Entrata integration eliminates those silos.
“By unifying tenant management and access control in one integrated system, PDK + Entrata ultimately gives dealers and property managers more time in their day and more control over their systems,” says Skyler Crestani, Integrations Product Manager at PDK. Through the Entrata platform, administrators can manage and monitor access permissions for residents, vendors, and staff while also viewing activity logs and remotely unlocking common area doors. Resident data, move-in and move-out information, and access permissions are automatically synchronized between the two systems, removing the need for repetitive manual data entry.
“The PDK + Entrata integration eliminates the need to enter data in multiple places, greatly reducing opportunities for human error,” Skyler explains. That synchronization not only saves time but also creates a more accurate and reliable operating environment for property teams managing hundreds or even thousands of users.
Faster Tenant Turnover Means Greater Revenue Potential
For multifamily operators, efficiency directly impacts profitability. The faster teams can prepare units for new residents, the faster communities can generate revenue. Automated credential management helps accelerate tenant turnover by simplifying the onboarding and offboarding process. As soon as a resident moves in, access permissions can be automatically provisioned. When they move out, credentials can be revoked instantly. This eliminates delays associated with physical keys, manual programming, or disconnected systems.
Property teams can also issue mobile credentials directly through Entrata’s ResidentPortal app, allowing residents to access doors and community spaces with their smartphones. If installed hardware includes a keypad, residents and administrators can easily view or reset PINs without requiring an onsite visit. For managers, this means fewer lockouts, fewer rekeying costs, and significantly less administrative overhead. For residents, it means a frictionless move-in experience and convenient access to everything the property has to offer in an instant.
Elevating the Resident Experience
Modern renters expect more than just a place to live; they expect convenience, connectivity, and elevated experiences throughout their communities. Shared amenities like gyms, coworking spaces, pools, lounges, and package rooms have become essential differentiators for new developments. But managing reservations and access to those spaces can become complicated without integrated technology. “Property managers will be able to manage the users and their access to community spaces, all from inside the Entrata interface,” says Crestani.
Residents benefit from a seamless, mobile-first experience that gives them secure access to both their unit and community amenities anytime, anywhere. At the same time, property teams gain the ability to centrally manage permissions and monitor activity from any device.
“Our North Star when developing this integration was to provide as close to a ‘single pane of glass’ experience as possible and I feel like we’ve definitely accomplished that goal,” Skyler adds.
Enhanced Visibility and Smarter Security
Security remains one of the top priorities for multifamily properties, and the PDK + Entrata integration delivers both convenience and accountability. PDK ensures only authorized users can access secured entries, including lobbies, parking garages, individual units, and shared spaces. Detailed audit trails and real-time alerts provide administrators with better visibility into property activity and allow teams to respond more quickly to security concerns.
“One really neat thing about this integration is that the Entrata Access Connect Modules allow administrators to check on the health and status of their PDK devices and system from within the same Entrata interface,” says Crestani. This centralized visibility helps teams proactively monitor device performance and system health without needing to bounce between multiple dashboards or software platforms.
A Perfect Pairing: PDK Red Wireless Locks
The integration becomes even more powerful when paired with the PDK Red™ Wireless Locksets. Designed specifically for modern multifamily applications, the Red Wireless Deadbolts simplify installation while extending the benefits of cloud-based access control directly to residential units. Wireless deployment reduces installation time and infrastructure costs, making it easier for properties to scale security across entire communities. Combined with Entrata’s centralized management capabilities, the locks create a streamlined solution that’s easy for dealers to deploy and simple for property managers to maintain.
“The PDK + Entrata integration is a game changer that expands dealer offerings, removes stress from property managers’ shoulders, and significantly enhances the end user experience, even more so when paired with the new PDK Red Wireless Locks,” Skyler says.
Built to Scale with Modern Properties
Whether managing a single building or an expanding portfolio of communities, scalability matters. The cloud-first architecture of PDK combined with Entrata’s robust operating platform allows properties of all sizes to scale without sacrificing simplicity or security. Teams can manage systems remotely, automate workflows, and standardize operations across multiple sites with ease.
“PDK + Entrata is a powerful duo that allows property managers to centrally monitor device health, manage amenity reservations, and grant secure mobile access to residents; all through a single, authenticated source of truth,” says Crestani.
In an industry increasingly focused on automation, operational efficiency, and resident satisfaction, the PDK + Entrata integration delivers a smarter way forward for modern property management.
About ProdataKey:
ProdataKey (PDK) is a leading innovator of networked cloud-based access control products and services. The company’s PDK.io cloud platform allows for complete system management and control through any web-connected device, anywhere, anytime. PDK delivers an unparalleled user experience as well as the highest levels of security, safety, and data privacy. For more information, visit prodatakey.com.
About Entrata
Entrata is the leading operating platform for multifamily, student, and commercial properties, delivering time-saving, unified solutions for communities worldwide. Their robust yet user-friendly software provides extensive tools for owners and property managers to facilitate processes, improve communication, and make the renter experience top-notch at every step of the leasing life cycle. For more information, visit entrata.com.
